Neighbourhood event support

Connect. Celebrate. Build a stronger, more connected neighbourhood... all with a Neighbourhood Event!

Planning a neighbourhood event? We’re here to help! Explore our Neighbourhood Events program and Meet Your Street Kit below to make your gathering a success. Plus, check out the helpful resources at the bottom of the page.

Neighbourhood Events Program Guidelines

Meet Your Street Kit

The Meet Your Street Kit includes games and resources to help neighbours connect at a neighbourhood gathering in their street block, apartment or complex in Kelowna. Organizers can sign out the kit and enjoy a variety of games and activities including stacking cups, bocce, giant Connect Four, giant Jenga, hop sacks and more!

Events must be neighbourhood based and meet eligibility requirements listed in the Neighbourhood Events program guidelines. Requests for the Meet Your Street Kit must be submitted at least 2 weeks before anticipated event date. To submit a request, fill out our form below.

Damage Deposit is required. Comprehensive General Liability Insurance may be required for events on public property. The City of Kelowna can facilitate the request and payment to Markel Canada Ltd. as a service to the renter - the City is not an insurance agent, broker, or representative of Markel Canada Ltd.

Meet Your Street Kit Request Form

Neighbourhood Event program

The Neighbourhood Event Program is for Kelowna residents who want to host a get-together with their neighbours and would like a little help along the way. Whether you're looking to host a condo or block party, neighbourhood scavenger hunt, picnic, porch concert or BBQ, we can help!

The Neighbourhood Event program provides the following support, for free:

Pre-event planning: booking public spaces, guidance through possible permit processes, providing content suggestions for your invitations, suggestions on engaging activities and more.
On-site support: up to three hours of on-site help the day of your event, plus time for set-up and take-down.
Access to equipment: access to equipment from the mobile event trailer including: tables, chairs, tents, sound system and a variety of lawn games.
Access to resources: resources such as nametags, conversation starter cards and contact cards are available to help connect neighbours and foster conversations.
Access to Yellow Fish Road™ kits: supplies to paint yellow fish symbols next to storm drains and resources reminding people that anything that enters the storm drain systems goes directly into the local waterbody.

APPLY FOR NEIGHBOURHOOD EVENT SUPPORT

Please note that if you would like to close a street for your block gathering, you will need to complete a road usage permit application in addition to your neighbourhood event application.

Application process

Applications are available February 28, 2025 for events between May 5 and October 26, 2025. It’s highly recommended that applications be submitted a minimum of four weeks prior to the event date in order to ensure ample time for review and to address any potential concerns. Applications that are submitted less than three weeks prior to the proposed event date cannot be considered.

Applicants will be notified of the final decision within two weeks of applying. In some cases, applicants may be asked to provide additional information before a final decision can be made.

Eligibility

Any resident of Kelowna interested in hosting a neighbourhood event can apply. Event planning experience is not required.

NEIGHBOURHOOD EVENT GUIDELINES

We will support the following types of events, as long as they’re free, inclusive, and neighbourhood driven/based:

Block parties/BBQ/picnics
Condo festivities
Porch concerts/backyard theatre performances
Scavenger hunts
Picnics
Skill, book, toy, plant/seed exchanges
Events of your imagination

An event can’t be supported if:

It’s a fundraiser
It’s a political or religious activity
The presence, sale or consumption of alcohol is involved
It violates any City bylaws
It’s a private or closed function (e.g., a birthday party)
If it’s hosted by a for-profit business or group

An event may require an Outdoor Event Permit if any of the following apply:

Is deemed complex by the Event Services Team (visit Plan an outdoor event)
Is a community wide event reaching farther than the immediate neighbourhood.
Access to City services is required.
A liquor permit is requested for an event on City property.
Infrastructure required (portable toilets, stages, greater than 10’x10’ tent, etc.)
Vendors will be present.
Inflatables will be present
Anticipated attendance of 350 or more people.

Neighbourhood events support vs. Outdoor event permit.

Other considerations

Depending on the event, other considerations may need to be considered and additional permits or permissions may be required.

Road closures: if you would like to close a street for your block gathering, you will need to complete a road usage permit application in addition to your neighbourhood event application. Applications are to be sent to [email protected] and will be forwarded to the Roadways department for consideration. Strong Neighbourhoods event road usage permit application
Food service: if the event involves serving food, a permit from Interior Health may be required.
Access to power: if the event is in a park and requires power, please discuss the options with a Community Development Coordinator.
Waste Removal: event organizers are responsible for removing and disposing any resulting garbage and/or recyclables.
Noise: must be kept at a respectable level for the consideration of your neighbours (i.e. quiet time is 10 p.m.).
Promotions: all promotions for your event must be neighbourhood based. Event announcements on channels that would reach a city-wide audience are not permitted.

Permits and permissions do not need to be in place prior to applying for neighbourhood event support. A Community Development Coordinator will assist applicants in obtaining the necessary requirements.

How we work together to plan your event

Once an event has been approved:

A Community Development Coordinator will be available to work with the organizer through planning and implementation of event.
The event organizer will be required to sign a letter of agreement that will clearly outline the roles and responsibilities of the organizer and the City.
Our staff will provide up to three hours of on-site help the day of your event plus time for set-up and take-down
The event organizer will need to provide a site map two weeks prior to event date.
All event promotions and communications will need to recognize the City and be approved by the Community Development Coordinator prior to distribution.
The event organizer will be required to provide photos from the event and a story that can be shared on the Strong Neighbourhoods website section. We will provide photo release forms as well as a short guest survey to be handed out to event attendees.
The event organizer will be required to complete a short report to provide details such as the event’s impact on the neighbourhood.

Top 10 reasons to have a block party

To have fun and animate the neighbourhood.
To host inclusive events that celebrate the rich diversity of cultures and ethnicities.
To encourage neighbours get to know each other, and look out for one another.
To meet neighbours, strengthen existing relationships, and build friendships.
To create a welcoming and inclusive community.
To learn more about who lives on the block and the skills, talents and passions of neighbours. They might be able to lend a hand with a gardening project, care for children in time of need or keep an eye on the house while away on vacation.
To help with safety/crime prevention by knowing who lives where and spotting/reporting out of ordinary activity
To learn about the history of the neighbourhood.
To encourage neighbours to look after the neighbourhood.
To create more opportunities to be social such as forming walking groups, hosting games nights, or organizing a paint night.

Tools and resources

Block party planning tips
A few helpful things to consider when planning your block party.

Poster templates